business coach

How do you prioritise your to do list?

It only takes a quick Google or Pinterest search to be completely inundated by different productivity approaches. And truthfully there are a thousand different ways you can think about your priorities.

I have a few suggestions that I’ve used with my Progress not Perfection group and my coaching clients to help them feel confident and, crucially, to make progress.

Take your to do list, and look at each category below. Mark each item with a Β£ (money), a ! (important), πŸ™‚ (fun) and Q (quick), choosing no more than three things in each category.

1. Where’s the money coming from?

Take a look at your to do list and mark the items (Β£) that are going to bring in money directly. Things like listing a new product, invoicing the client, or sharing the discount voucher with your email list. It’s really important that we see the link between the actions we take and the money we make.

Some things might have a longer term payoff, and that’s great too. In fact, I have a whole other post coming up about long term vs short term. But for now, let me say that if you need short term income, you need to prioritise those actions first.

Sometimes this is about prioritising marketing activity. Sometimes it’s cancelling those subscriptions you don’t need, or asking for the refund on faulty goods. Sometimes it’s designing something that will sell later in the year (e.g. Christmas).

Whether you’re strapped for cash or feeling comfortable, this has to be a priority for those of us taking our businesses seriously.

2. What’s important?

Important means different things to different people, and that’s okay. This category is for any item that is important to the running of your business, whether it’s setting up your eco friendly packaging or completing your tax return. It might not be a direct revenue driver and it might not be fun, but it’s vital to YOUR business.

It could be important for you to work on new designs, or a re-brand, or a new website. Perhaps it’s about setting up a new, more efficient process for getting your orders out the door.

For me, writing a weekly blog post is important because it helps me to hone my voice, help my audience, and demonstrate my expertise.

3. What’s fun?

The more joy you experience, the more success you have, and vice versa. That’s my experience, anyway! Especially as creatives, it’s important that we feed our enjoyment of our businesses. We didn’t start them so that we could do loads of boring stressful stuff.

So highlight anything on your list that’s truly a pleasure for you to work on!

If there’s nothing fun on your list, add something. I promise you’ll start to feel better about your business when there’s something you can look forward to on there.

4. What are the quick wins?

Publish the product. Email the people. Put the thing in the mail. Reply to the commission request. Enquire about the space. Decline the invitation. Say yes to the opportunity.

Some things are quick, we just procrastinate them. What is a quick win on your to do list? If it will take less than half an hour for you to complete, add a big Q next to it.

And review your newly prioritised to do list!

Once you’ve marked up your to do list with these categories, you should have something with a bit more of a priority to it. It might not be what you thought it was, but hopefully a couple of things have started to stand out as priorities for you.

If something is going to generate revenue, and is important, that’s the place to start! If it’s fun and important, that sounds great, too. Basically, you start to weed out the things that aren’t bringing in money, aren’t important or fun, and take ages. Why do we need to prioritise those things?

This is just one model for prioritising your to do list. It’s one that certainly helps to get things in perspective.

What do you think? Does this method work for you? Or do you have your own prioritisation preferences?

If you need more help prioritising your business plans, you might like to work with me one-on-one, or sign up for my very affordable group programme, Progress not Perfection, which is only Β£20 per month.

Internal vs external input

There’s a note on my desk that says, “Where’s the helpful external input?”

It’s from my notes about personality types for my upcoming course, Making Better Business Decisions. For introverts who shun external input, or for those of us struggling to use social media as a positive tool, rather than a massive time and energy suck, this question feels important.

And it is important to understand why we sometimes crave external input, and other times run from it. Sometimes we just want someone else to give us the answers, and other times we want everyone to back off.

For me, positive external input includes educating myself and receiving help and encouragement. It might be a book, a podcast, a coaching session, or a pep talk from a friend. Sometimes these things don’t work, but I have a list of the things I know usually help on my noticeboard.

When external stuff gets in the way, it’s usually because it’s triggering comparison or negativity in me. That’s when I need to go inside.

In the world of social media and an internet full of advice, opinions, and a million self-proclaimed experts, it’s really easy to get caught up in what other people think, do and decide. It’s easy to compare yourself, to think you “should” do it the same way other people do it (whatever “it” is).

It’s also easy to get totally distracted by world events, arguments, politics, and despair. Not that these things are always distractions – sometimes they need our urgent and active attention. But when you’re running a business and avoiding your good and necessary work, they can be distraction of the highest order.

So. Where’s the helpful input?

Who are your trusted advisors and guides? Why do you trust them? When do you seek them out?

Which areas of your business require external education or input?

Which areas of your business are 100% your realm?

Do you need to dial up your external input? Or do you need to dial it down?

Not all external guidance is intrinsically bad (hi, I guide people for a living), but when we give all our power away to other people on the internet or in our immediate vicinity, we’re not really living our dreams or building the business we really want.

More soon

To discover more about how you process internal vs external input and other decision-making processes, stay tuned! I’m working on something good for all of us.

The beauty of working with a coach or mentor

Before I dive in, just a note about language: I’m currently pondering my own relationship with the words “coach” and “mentor”. I believe they’re different, but I also believe I do both. So please forgive that I use both in this article. Other business mentors or coaches probably have different opinions on this distinction.

As I return from maternity leave, I’ve had some pretty good reminders of what it’s like to start up in business. All that excitement, but also all those questions you have: Should I do this thing? What about that? How do I prioritise? Who am I targeting? What should I focus on?

And on and on…

Just like when I first started out, I’ve had to become my first client again. I sit with my own questions, and I ask myself what I’d ask a client. What’s really important this year, this month, this week? Who’s going to benefit most from my work? How do I really want to show up?

It’s incredibly easy to get taken over by questions, fire-fighting and comparison, or even imposter syndrome.

Here are a few ways working with a good mentor or coach can help:

They’ll hear what’s really important to you.

A good coach is trained to hear what you’re saying beneath the actual words you say. You might feel like you’re just talking or perhaps have a bit of verbal diarrhea, but those of us with an attuned ear hear so much. And we reflect that back to you. Or we ask a pertinent question. We help to guide you towards clarity.

They’ll help you stay focused and accountable.

Usually, with all the listening and the questions and the talking, we reach a point where we know the focus you need. You see it, too. There’s a first step, and a second, and you take it from there. A good mentor will help you find a way to take that first step, and stay accountable a few steps down the line, so you don’t get distracted by things that aren’t on your important list.

They’ll see things you don’t.

A fresh pair of eyes on your business and your personal strengths and weaknesses can be invaluable. A business coach will spot opportunities you haven’t, and will share insights on your business structure, marketing, customers, brand and more (depending on their unique skills). If you run your business without a partner or business manager, this can give you so much: more money and profit, more energy, more enthusiasm – and less time-wasting.

You’ll learn how to work through decisions and problems.

Sometimes, you might work with a mentor to get through a big change or a big decision in your business. But if you work with someone over a longer period of time – say six months or more – you learn so much about how to approach different situations. Making one decision is great, but learning the skill of decision-making has a long-term payoff. A coach has insights and questions and ways of thinking about things that will boost your business skills for years to come.

They’ll champion you and your business goals.

The thing about having a coach is that they’re on your team. Which is exactly what you need if you’re a business of one! Friends and family are great, but coaches have the professional and business knowledge so that they not only boost your mood, but also get you doing the best things for your business. It’s such a relief to know someone is on your side.

I could probably go on and on! Depending on where you are in your business journey, there are loads of ways a business mentor or coach can help you. If you’re starting out, they can help you get going. If you’re building on the early years, they can help you find your stride. If you’re considering a shift or pivot, they can help you see and make that transition.

There are so many options

There are loads of business mentors and coaches available these days (certainly many more than when I started in 2014!). Find someone you like, who has experience that will help you, who says the things you need to hear.

If that person is me, or could be me, I’d love to hear from you. I work with business owners (mostly women) who are in various stages of business, usually creative. I help them to understand themselves and their businesses better, in order to make better business decisions.

Get in touch and set up a free chat to find out if we’re a good fit!

(Thinking of becoming a mentor or wanting to improve or establish your mentoring business? I’m going to be launching some resources for you later this year. Get in touch to get the info when it’s ready!)

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Enter The Forge

Life's too damn short to chase someone else's definition of success. I'm here to give you the courage and tools to forge your own path.